STAYING ON CAMPUS
- We highly recommend campus accommodation if you wish to have your own bedroom and shower but spend time with friends—there is a comfortable living room and a fully-fitted kitchen!
- Register first. Discuss with your possible Roommates BEFORE proceeding to book.
- Booking link and details are included in the registration confirmation email. You will be asked to quote your Alumni Week registration confirmation number when booking accommodation.
Accommodation availability and requests for specified allocations and / or roommates is given as priority to registered attendees.
All accommodation fees quoted include continental breakfast + 2 hot menu items and taxes.
Please plan with your group to ensure everyone has a space and no one is booked into two apartments.
- If you are not with a group, choose the option where the university will allocate you to an apartment and will endeavour to assign apartment-mates from a similar year/era.
- Make sure you decide who is making the booking for your group.
- Each bedroom has a European double/U.S. full size bed and private bathroom, please note that bedrooms are for single occupancy at the rate of €82.50 per person, which is €495.00 for a 6 bed apartment per night, you may book 2 double occupancy room per 6 bed apartment and this will incur an additional double occupancy supplement of €45.00 per night, per room.
- Payment in full is made by the person booking.
- The prevailing exchange rate will be charged. Be aware some credit cards add additional fees.
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To complete your booking, you must complete the following steps:
After you receive your email noting your booking, you will receive an email with a link for you to note the individual guest names, emails and dietary requirements staying in your apartment.-
To complete you must include the following for all guests in your apartment, please note you must use each guest name as appears on their AAW registration.
First Name
Last Name
Email address
Your Registration Confirmation
Dietary Requirements
Phone/Cell Number
Your booking cannot be completed without this information
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For Your Information
Check in is 16:00 - 20:00. Check out is by 10:00 sharp. Village receptions are able to store luggage if you arrive early (and if your apartment is ready, you may be allowed to check in upon arrival). If you arrive out of hours, there is a sign with a phone number on the reception in order to call security and access your apartment.
- Continental breakfast + 2 hot breakfast menu items will be available daily in your Village. The University will email details.
- Apartments are reserved for one length of stay. Occupants are all presumed to be staying for the same number of nights.
- Food may be brought in to prepare and cook in the apartment. Kitchens have crockery, utensils and cutlery, and are fully equipped with hob, oven & grill, refrigerator & freezer.
- There is a multi-channel TV in the living area with comfortable seating.
- Linens and towels are provided.
- Hair dryers are not provided.
- There is an ironing board, and irons are available on loan at Village Reception.
- After hours, go to the reception for your village and a number is posted for you to call to get checked in by security who will come to meet you.
- Staying on campus allows you to be close to the event spaces, restaurants, bars, and public transportation.
UNIVERSITY ACCOMMODATION OPTION 1
Private 6-Bedroom Ensuite Apartment
- 6 person price when booking by our deadline of 17 February:
€495 per 6-bed apartment, per night
Continental breakfast is included - Maximum occupancy is 8 persons (4 individuals and 2 couples per 6 bed apartment)
- Each bedroom has:
European-sized double bed/full-sized U.S. (suitable for couples)
A private ensuite bathroom - No twin bedrooms are available.
- Each additional person in a double occupancy room will be €45/night per room. Continental breakfast + 2 hot breakfast menu items is included.
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UNIVERSITY ACCOMMODATION OPTION 2
Private 4-Bedroom Ensuite Apartment (LIMITED availability)
- 4 person price when booking by our deadline of 17 February:
€330 per 4-bed apartment, per night
Continental breakfast is included - Maximum occupancy is 6 persons (2 individuals and 2 couples per 4 bed apartment)
- Each bedroom has:
European-sized double bed/full-size U.S. (suitable for couples)
A private ensuite bathroom - No twin bedrooms are available.
- Each additional person (up to 1 more) will be €45/night. Continental breakfast + 2 hot breakfast menu items is included.
UNIVERSITY ACCOMMODATION OPTION 3
Single Booking for Yourself
- One person price when booking by our deadline of 17 February: €82.50 for a private room in a 4- or 6-bedroom apartment, per night.
Continental breakfast + 2 hot breakfast menu items is included. - University accommodation staff will allocate you and will endeavour to put you with a similar year/era based on the details you provide however share requests cannot be guaranteed.
- If you wish to ensure you are with a specific group, please source your own apartment-mates and then book using Option 1 or 2.
UNIVERSITY ACCOMMODATION ADDITIONAL NOTES
- University accommodation is being offered between the 19th and 27th of July. It may be possible to stay outside of those dates. Book first; inquire after.
- Payment IN FULL is collected at time of booking via Visa or Mastercard.
- The registration confirmation, which is highlighted in your confirmation email will be required to book this accommodation.
- The person holding the booking is responsible for entering the names of their apartment-mates, please ensure to match the bedroom booking name with the name used during the registration process for all your guests.
- Transferring your booking to another name may be possible, please approach the booking office directly to enquire.
- Children (all those under 18 years old) must reside in apartments with their parent or guardian, who must be fully responsible for the protection and safeguarding of the minor.
- Please note that the cancellation date is two months prior to your arrival date.
- Once you register for Annual Alumni Week, you will be presented with accommodation options. Please have your plan in place, and your registration confirmation number ready to input.
UNIVERSITY ACCOMMODATION EXAMPLE BOOKING SCENARIO
- A cast or crew has 6 individuals and 4 couples attending, 14 people total.
- They will book a 4-bedroom and a 6-bedroom apartment.
- 2 individuals and 2 couples will be staying in the 4-bedroom.
- 4 individuals and 2 couples will stay in the 6-bedroom.
- All names will be listed in the system including email addresses for all guests.
- The group will sort out how and when they will reimburse the person making the booking.
SAMPLE UNIVERSITY ACCOMMODATION EXAMPLE BOOKING SCENARIO
- A family of four wants to attend and have an apartment to themselves.
- They should book a 4-bedroom apartment.
- It does not matter to the university whether all of the bedrooms are used; it’s the total number in the space.
- This would allow the family private time, but they can request to be near others from the cast/crew, and the best efforts will be made to accommodate requests.
WE HOPE THIS HELPS YOU TO PREPARE FOR BOOKING YOUR ACCOMODATION WITH YOUR CAST / CREW AND FRIENDS AFTER YOU HAVE REGISTERED.